The Importance of Vault Services

Security is a major concern for companies these days, whether it’s cyber or otherwise. In fact, the Federal Emergency Management Agency (FEMA) estimates that nearly 40% of businesses never reopen their doors after a disaster and only 29% are still in operation two years afterward. It makes you think — if disaster were to strike your business now, would you have the means to recover? If a flood, fire, espionage or virus were to present themselves, how long do you think it would take to get back up and running? Our comprehensive vault storage plan could be the key to your company’s well being by keeping the most sensitive records offsite, secure and accessible. In the event that disaster does strike, your most important files will be safe and easily restored to have you back on track in as little time as possible.

What types of documents am I allowed to store?
The R4 Services state-of-the-art media vault can safely store all types of media including:

  • Computer tapes
  • Disks
  • Video/audio recordings
  • Microfilm
  • Microfiche
  • X-Rays
  • Paintings
  • Archival documents
  • Books
  • Photography
  • Business-critical documents such as disaster recovery plans

How can you guarantee my materials are safe?
R4 Services takes every precaution when it comes to handling your sensitive materials. We’re dedicated to every aspect of document management and, as such, do everything to maintain your files’ integrity. We provide protection via:

  • Adherence to the strict fire resistant construction standards of the American National Standards Institute (ANSI) and the National Fire Protection Association (NFPA)
  • Fire protection with FM-200 fire suppression system
  • Controlled access and monitored video surveillance
  • Bar coding provides accurate retrieval, filing and tracking capabilities or 100% accountability
  • Controlled climate – temperature and humidity controlled, ensuring long-term preservation of your media
  • Independent HVAC system supported by backup generator

You can also customize your own retention schedule and rotate your backup tapes on a daily, weekly or monthly basis. Rest easy knowing that you’re getting the highest level of security and protection from a team of professionals that also understands the importance of speedy retrieval and inventory management. We take your document management needs seriously and will help you through every step of the process. Feel free to browse our many services and get in touch to start securing your future.

Have questions? Give us a call today to discuss your needs!