There are over 1.5 million nonprofit organizations registered in the US, according to the National Center for Charitable Statistics. If you are part of a nonprofit organization, you’re probably aware of some of the obstacles to be overcome that may not plague your for-profit counterparts. Whether you run a chamber of commerce, a charity organization, a social advocacy group, or any other type of nonprofit institution, chances are it’s much harder to stay afloat because you rely on outsider passion for your cause in order to advance and positively affect your community.
Generating revenue, sustaining growth and upgrading software are some of the most major concerns for nonprofits in the modern era. All of these require time, manpower and money. That’s why a reliable, resourceful, responsive and reasonable document management system will change the game by eliminating menial tasks and increasing efficiency.
Save Time and Money
Sure, every company wants to save time and money. But these two things are particularly important to nonprofits because these key elements are often too scarce in the nonprofit world. Dedicating resources to community outreach, pleasing donors, hosting fundraising events, maintaining a membership base, creating policy and more — all while committing energy toward forwarding organizational goals — take heavy tolls on the time and money department.
That’s why having an effective document management system is so crucial for nonprofits. By scanning and indexing your most sensitive materials and having a secure, confidential way to store them, your organization will see positive impacts on workflow. R4 Services knows how important your time is. That’s why we’ll handle the menial groundwork so your staff can be freed up to pursue organizational goals without being bogged down by tedious banalities.
Technology Upgrades Are Feasible for Nonprofits
One of the largest problems that nonprofits face is outdated technology and infrastructure. Today’s technology is growing faster than ever before and businesses are left to either adapt and overcome or die. It’s a ruthless sink or swim environment and organizations can only last so long without implementing standard tech practices. Manual, paper-based processes and outdated software eat up a lot of manpower and resources that could be delegated to more important things. A lack of automation can also negatively affect the efficiency and accuracy of reporting, storage and compliance which can in turn affect growth and fundraising opportunities.
That’s why R4 Services works with every type of organization — big or small — to find the most cost-effective way of upgrading the way you manage your files. We are dedicated to learning and understanding your requirements to provide flexible, finely tailored solutions so that you’ll benefit from:
- Improved efficiency
- Secure, mobile file access from any web browser
- Efficient and immediate access of your organization’s business documents.
- Custom searches and viewing options including zoom, pan and rotate. Notes, reminders and flags may be added to documents and saved before printing.
- Direct fax capability
- Direct email capability
- Improved response time – improving customer service
- Simultaneous access for multi-user, highly active document types
- Fully HIPAA compliant
We take on the burden of managing and destroying files so you can concentrate on the things that matter most — building meaningful relationships throughout the community and spreading awareness for your cause. At minimal cost, we ensure that you are able to run your business efficiently by offering a variety of document management services such as document vault storage, shredding and destruction services for all types of media, file indexing with 24-hour web access and scanning and imaging services. Upgrading your infrastructure isn’t out of the picture. We’ll work with you to make it as seamless and easy as possible so your staff is free to pursue organizational goals more efficiently and with increased vigor. Give us a call today if you’re ready to improve your workflow.