5 Reasons Why Shredding Documents is Important

Top 5 Benefits of Secure Document Shredding

With identity theft and data breaches on the rise, secure document destruction is more important than ever. Properly shredding documents with sensitive information provides a layer of protection for you and your business. Here are the top 5 reasons why secure shredding is so vital:

1. Safety

When documents are tossed into a bin without being shredded, the information on them becomes vulnerable to misuse. Contrary to popular belief, someone rummaging through your garbage is not against the law. A quick scan of a social security number or Employer Identification Number can be all a criminal needs to exploit sensitive information. Properly shredding documents renders the data unreadable and unusable, preventing you and your business from becoming targets of crime.

2. Data Compliance

Destroying documents is not only a prudent business practice, but also often mandatory by law. Industry regulations such as HIPAA, exist to ensure that private health or financial information is properly destroyed when it has fulfilled its lifecycle. Many regulatory agencies even require a Certificate of Destruction.To avoid fines and penalties, it is crucial to familiarize yourself with the document shredding regulations specific to your industry.  ​

3. Customer Confidentiality

As a business, you have a responsibility to your customers to keep their sensitive information safe. Whether it’s  information about their identity, finances, or personal health, document shredding is a crucial step in maintaining confidentiality. By ensuring the proper handling of sensitive customer information, you establish a strong foundation of trust in your business. This not only leads to greater customer satisfaction but also has the potential to generate referrals, ultimately contributing to the success of your business.

4. Frees Up Space

Keeping a  conference room or closet filled with old paper files not only wastes valuable real estate but  also increases the risk of misuse or unauthorized access. By shredding unnecessary documents, you can reclaim valuable office space, feel more organized, and protect sensitive information. Just imagine the potential for that space if you were to clean out the boxes and file cabinets full of out-of-date paperwork!

5. Environmentally Responsible

When documents are shredded, it becomes much easier to recycle and prepare it for reuse. At R4 Services, we bale and ship shredded material to be converted into new, usable products. Secure document shredding not only makes an impact on your business, but on the environment as well.

Schedule Your Document Shredding With R4 Services Today! 

We offer a broad range of document shredding services that cater to your specific needs. Whether you need a one-time clean or regular destruction, we have you covered with shred trucks, bin rotation services, and walk-in shredding. We also offer secure destruction of hard driveselectronics, and other media forms for your convenience! 

Contact our team of information experts today for detailed information and to schedule your document shredding.

Have questions? Give us a call today to discuss your needs!