8 Reasons Your Company Needs Scanning Services

Top 8 Advantages of Scanning Services

With modern technology, businesses are expected to be more efficient than ever. Digitizing your records can help streamline processes, so your company can spend more time on tasks that matter. One of the best ways to unlock your business’s full potential is to utilize scanning and imaging services. There are many advantages to doing this, and the best part is that you don’t need to purchase expensive, fancy equipment — we’ll do it for you. Here are 8 great reasons you should consider scanning services:

1. Minimize Physical Storage Space

Digitizing your documents will free up valuable real estate within the office. Empty out the boxes of files from that corner office and put them to better use!

2. Convenience

Access your documents from anywhere at any time. If you’re on the road, on a job site, or working from home, you can access all the files you need via a web browser on any trusted computer.

3. Increased Security 

Digitizing documents is secure and allows you to set up custom security protocols with each individual document, from IP address limitations to time limitations. At R4 Services, our customer files are backed up nightly and are monitored 24/7 by a Network Operations Center.

4. Protection from Natural Disasters

Sensitive info is safe from disaster. Natural or otherwise, if the worst should happen to your office, you can rest easy knowing that your digitized documents are safe and off-site, minimizing the time it takes to get back up and running.

5. Increased Organization 

​Create custom search and viewing options. No more sifting through piles of paper to find what you need! Just type in the appropriate keywords and go. You can also add notes, flags, and reminders to documents before printing them.

6. File Sharing Capabilities 

Use the direct email and fax capabilities. Send documents directly to recipients within the digital database to save time and effort.

7. Multi-user Friendly 

Simultaneous access is possible for multiple users. Do multiple people need to read through the same files? They can all have digital access at the same time, saving you money in printing and copying costs.

8. HIPAA Compliant

Scanning services make it easier for businesses to fulfill legal and regulatory obligations. Our document management systems are designed with HIPAA and other privacy laws in mind to help ensure you pass audits and avoid penalties for noncompliance. ​

Get Started Today with Document Scanning and Imaging Services

The advantages of scanning and imaging services are too substantial to ignore. Whether you work in healthcare, legal, financial, government, or corporate, R4 Services can help you digitize your records and improve company workflow. Contact us today to learn more!

Have questions? Give us a call today to discuss your needs!